Certificate of Activity is an official document proving that a company is commercially active and registered with the relevant professional chamber. This document, which is a requirement in many areas in the business world; It contains important information such as the name, address, trade name, subject of activity and date of registration with the chamber. This document, which is valid for 3 months from the date of receipt, is frequently used in official transactions.
This document is not only a document, but also a reliable reference source for businesses. It is vital to document that the company continues its commercial activities in legal processes and to provide confidence to its business partners.
In this article, we will discuss in detail where the Activity Certificate is used, how it is obtained, which documents are required and the information it contains.
Where is the Certificate of Activity Used?
Official Applications: Certificate of Activity is a basic requirement for official transactions such as tender applications, government-funded projects and loan requests. This document is requested to prove that the business is commercially active.
In Commercial Transactions: In inter-company contract processes or international trade transactions, the Certificate of Activity is used to show that the business is an active and reliable commercial partner.
Banking Transactions: In loan applications or financing requests, the Certificate of Activity is presented as one of the documents verifying the financial status and commercial status of the enterprise.
Tax and Audit Processes: Tax authorities and other audit bodies may request this document to check the current status of the business.
This document allows the business to operate quickly and reliably in legal processes and provides functionality in many areas of its commercial life.
How to Obtain Activity Certificate?
1. Preparation of Required Documents
Before the application, some documents must be prepared by the business owner or authorised person. Required documents are as follows:
Trade registry number
Identity details of the authorised person
Power of attorney (if the application will be made through a proxy)
2. Application to Professional Chamber
The Certificate of Activity is issued by the Chamber of Commerce or Chamber of Industry to which the business is affiliated. The application can be made in person or online in some chambers.
3. Payment of Application Fee
Each professional chamber charges a certain fee for issuing a Certificate of Activity. Current information about this fee can be learnt from the relevant chamber.
4. Receipt of Document
Once the application is completed, the Certificate of Activity is usually prepared on the same day. If an online application has been made, the document can be submitted via e-mail in PDF format.
Which Documents are Required to Obtain a Certificate of Activity?
Businesses wishing to obtain a Certificate of Activity must prepare some documents during the application.These documents ensure that the application is completed correctly and quickly. Here are the basic documents and details required for the Certificate of Activity application:
Trade Registry Gazette
It is the official document that verifies the company's establishment information and registration in the trade registry. The Trade Registry Gazette covers information including the company's trade name, date of establishment and field of activity.
Why is it necessary? The Trade Registry Gazette is one of the most important documents proving that the company is a registered and legal business.
Signature Circular
It is a notarized document containing the signature of the authorized person of the company.The signature circular is used to verify the authority of the person requesting the document in official transactions.
Why is it necessary? It is required to show that the Certificate of Activity application is made by authorized persons on behalf of the enterprise.
Tax Certificate
It is the document showing that the company is a taxpayer and that its activities are legally supervised.The tax plate contains information such as the company's tax number, title and tax start date.
Why is it necessary? The tax certificate confirms that the company is actively conducting its commercial activities.
Documents Belonging to the Applicant
The person submitting the application can be the business owner or an authorized agent. Accordingly, the following documents are required:
For the Business Owner: The business owner's identity document or a document proving that he/she is the owner of the business must be submitted.
For Proxy: A notarized power of attorney is required from the person making the application by proxy. It must be clearly stated that the power of attorney authorizes the applicant to apply for an Activity Certificate.
Additional Documents that may be requested
Some chambers may also request the following documents at the time of application:
Chamber Registration Receipt: Requested to keep the chamber records up to date.
Application Form: Certain chambers may have a standard form that must be completed for Certificate of Activity applications.
Service Fee Payment Receipt: A receipt or receipt showing that the fee requested when issuing the Certificate of Activity has been paid.
What Information is Included in the Activity Certificate?
This document contains information ranging from the legal status of the company to the subject matter of the business and is required for business transactions. Here is the basic information on the Certificate of Activity:
Trade Name and Title of the Company
The Certificate of Activity contains the company's business name and legal title in detail. This information is important for recognizing the company and verifying its legal identity.
Registration Date
The date the company registered with the relevant chamber is indicated on the Certificate of Activity. This is valuable to understand the company's business history and length of operation.
Business Subject
The subject of business information, which defines the sector in which the company operates and the commercial services it offers, is also included in the document.
Capital Information
The Certificate of Activity shows the founding capital or current capital status of the firm. This information is important for parties who want to evaluate the financial structure of the company.
MERSIS Number
The Central Registry Registration System (MERSIS) number is a unique code that proves that companies are registered at the national level. This code makes it easy to access the company's official information.
Trade and Chamber Registry Number
The registration number of the chamber of commerce and industry where the company is registered represents the official registration of the company and is included in the document.
To which authority the document will be submitted
When issuing the Certificate of Activity, information on the institution or authority to which the document will be submitted is also included. This information indicates for which transaction the document is prepared.
Active NACE Code
The NACE code is a code that defines the company's field of activity in an international standard. The Activity Certificate contains the active NACE code of the company. This code determines the sectoral classification of the company.
Tips for Obtaining a Certificate of Activity
Transact via E-Government: Some chambers offer the opportunity to obtain a Certificate of Activity through the e-Government system. This option saves both time and money.
Prepare Your Documents in Advance: Prepare and check the necessary documents in advance to avoid wasting time during the application.
Stay in Touch with the Chamber: In case of any problems, staying in touch with the chamber you are applying to can speed up the process.
How long is the Certificate of Activity valid?
The certificate is valid for 3 months from the date of issue.
What should be considered in the online application?
Make sure that the information is complete and correct. The document is not issued until the payment is completed.
Can every company obtain an Activity Certificate?
Yes, all companies registered in the chamber of commerce and actively operating can obtain it.
Who can request the document?
Official institutions, banks and business partners can request this document.
How long does it take to obtain a Certificate of Activity?
It is usually issued on the same day, but it may take longer during peak periods.
The Certificate of Activity is an important document that proves the legal and commercial status of businesses. In both official transactions and commercial agreements, this document plays a critical role in demonstrating the reliability and activity of businesses.
